Prompt · Productivity

Filing System Designer

Designs a simple file and note system you'll actually maintain.

Add Notion from the Muse connector directory first.

Fill in · 4 fields

e.g. client files, receipts, project notes, personal docsGoogle Drive / iCloud / Notion / scattered everywheree.g. can't find anything, 5 versions of everything, duplicatesthe 1-2 tools you'll stick with

Your prompt

Design a filing system for me.

WHAT I STORE: [e.g. client files, receipts, project notes, personal docs]
WHERE IT LIVES NOW: [Google Drive / iCloud / Notion / scattered everywhere]
MY PAIN: [e.g. can't find anything, 5 versions of everything, duplicates]
TOOLS I'LL ACTUALLY USE: [the 1-2 tools you'll stick with]

Design:
1. A folder/notebook structure no more than 3 levels deep, name every top-level folder
2. A naming convention with 2 examples per file type
3. Rules: where new items go, what gets archived, what gets deleted, and when (monthly? quarterly?)
4. A 20-minute weekly filing ritual with exact steps
5. A search-first strategy: what to tag or title so I can find things without browsing

Constraints: it must survive my laziness, optimize for "good enough and maintained" over perfect. Tell me the one habit that matters most if I ignore everything else.

Paste it into Muse with Notion connected. Blank fields stay as [brackets].

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