Prompt · Productivity

Recurring Task Automator

Identifies which of your recurring tasks to automate, template, or batch.

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Have ready: Paste your recurring tasks with time estimates

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paste tasks you do weekly/monthly, with how long each takesapps and tools I use, e.g. Gmail, Notion, Zapier

Your prompt

Audit my recurring tasks for automation.

RECURRING TASKS:
[paste tasks you do weekly/monthly, with how long each takes]

For each task, classify it as:
- AUTOMATE: could be done by a tool, script, or rule, name the specific tool or method
- TEMPLATE: can't be automated but can be templated, draft the template
- BATCH: must be done manually but can be batched, suggest the batching rhythm
- ELIMINATE: doesn't need doing at all, say why

Then calculate: total hours per month spent on these, hours recoverable, and rank the top 3 by hours saved. Start with the single highest-ROI automation and give me exact setup steps for it.

My tools: [apps and tools I use, e.g. Gmail, Notion, Zapier]

Paste it into Muse with Gmail and Notion connected. Blank fields stay as [brackets].

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