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Prompt · Productivity
Email Triage Rules
Drafts filter and label rules to auto-sort your inbox.
Works with
Gmail · Built in
Connect Gmail in Muse settings first.
Fill in · 5 fields
describe it, e.g. 200/day, mostly newsletters, client emails mixed in
Gmail / Outlook / other
what must never be missed, e.g. client emails, boss, invoices
what clutters it, newsletters, notifications, CCs
Gmail / Outlook
Your prompt
Design inbox rules to auto-triage my email. MY INBOX REALITY: [describe it, e.g. 200/day, mostly newsletters, client emails mixed in] EMAIL PROVIDER: [Gmail / Outlook / other] MY PRIORITIES: [what must never be missed, e.g. client emails, boss, invoices] THE NOISE: [what clutters it, newsletters, notifications, CCs] First, propose a label/folder system with no more than 6 labels. Then write the actual filter rules for my provider: condition → action (label, archive, mark important, etc.), in the exact syntax or click-path for [Gmail / Outlook]. Rules must cover: - VIPs that always hit the inbox - Newsletters → read-later label, skip inbox - Notifications/receipts → auto-archive - CC'd threads → lower priority End with a 10-minute weekly maintenance routine to keep the system working.
Design inbox rules to auto-triage my email. MY INBOX REALITY: [describe it, e.g. 200/day, mostly newsletters, client emails mixed in] EMAIL PROVIDER: [Gmail / Outlook / other] MY PRIORITIES: [what must never be missed, e.g. client emails, boss, invoices] THE NOISE: [what clutters it, newsletters, notifications, CCs] First, propose a label/folder system with no more than 6 labels. Then write the actual filter rules for my provider: condition → action (label, archive, mark important, etc.), in the exact syntax or click-path for [Gmail / Outlook]. Rules must cover: - VIPs that always hit the inbox - Newsletters → read-later label, skip inbox - Notifications/receipts → auto-archive - CC'd threads → lower priority End with a 10-minute weekly maintenance routine to keep the system working.
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Paste it into Muse with Gmail connected. Blank fields stay as [brackets].
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